The most busy time of the year for human resource related offices across the world is the time during open health insurance season, especially if the specified company has hundred or thousands of workers. This activity can take up a lot of time and can also be very stressful if its organization is not efficient. As a human resource manager, you will try to ensure that the employees choose the best health care options that are available to them. For this purpose it is advised that you keep a check list where you can write down every single thing so that you do not miss even the minutest of details.

Listed below are some steps that you should follow in order to organize your staff for open enrollment health insurance season:

1. You can start of by making a list of all the employees currently working at the company. Make sure that the list is completely up to date. This will most likely be a very easy process for you as most of the companies around nowadays use various software to keep up to date records of their employees.
2. The next step is to organize the list you have made into separate departments or based on their level in the hierarchy like managers or supervisors depending on the structure of the organization.
3. Next you should arrange for meetings with each department. If this process seems to be very time consuming then you should arrange for all the departments to assemble at a certain place together so that you can discuss in detail the options that are available to them and who all can be named as their dependents, etc. You should ensure that you have packets that contain all information that they may need and all the forms that they should fill out.
4. It is suggested that you have health insurance representatives present during this period so that all the employees questions can be answered with the best possible detail. For this you will have to coordinate with the health care provider for your company. Most of these companies are very open to sending their staff and agents to help you and may also send officers to assist you with your program.
5. You should ensure that you tell them all the important points that they need to keep in mind like attaching proof of their identity especially in the cases where dependents are involved so that there are no delays.
6. You should make the deadlines for submitting these forms clear to your employees firmly yet politely.
7. A spreadsheet is a very good way of keeping track of the progress you are making and also to keep track of the employees who have submitted their forms and the ones that have not.

By following these steps you will be able to make your life a lot easier during this time. Be sure to make a checklist for yourself.